Your Guide to Renting in Ontario
New to renting in Ontario? Or looking to get going quick with a new place to rent? We’ve simplified the process into 4 clear steps. This guide covers everything you need to know from application to move-in.
The 4-Step Rental Process
📋 Step 1: Document Preparation
Before viewing properties, prepare your rental application package. This includes:
- Valid photo identification
- Proof of income (employment letter, pay stubs)
- Credit report (within 30 days)
- References from Canadian contacts
- Completed rental application form
Why apply first? Landlords receive dozens of applications. Having your documents ready shows you’re a serious tenant and helps you move faster when you find the right property.
🔍 Step 2: Property Search
Once pre-approved, access our property search app to browse available rentals. Filter by:
- Location and neighborhood
- Price range and lease terms
- Number of bedrooms/bathrooms
- Amenities and pet policies
Pro tip: Focus on properties that match your pre-approved budget for faster acceptance.
✍️ Step 3: Application & Offer
Found your perfect rental? We’ll prepare your offer to lease, including:
- Proposed lease price and terms
- Move-in date and deposit details
- Any special conditions or requests
We’ll review the paperwork together (about 2 hours) before submitting to the landlord. If accepted, you’ll sign the Ontario Standard Lease and provide your deposit within 24 hours.
🏠 Step 4: Moving In
Before getting your keys, complete these final steps:
- Get tenant insurance (required by most landlords)
- Set up utilities (hydro, water, gas if applicable)
- Update your address with banks, employers, CRA, Service Ontario
On move-in day, you’ll meet the landlord, exchange keys, and review the property condition. Welcome home!
Need More Details?
For a comprehensive guide covering newcomers to Canada, credit requirements, tenant rights, and more:
Tenant Resources:
Tenant Rights & Responsibilities
As a tenant in Ontario, you are protected under the Residential Tenancies Act (RTA). Your key rights include the right to a safe and well-maintained home, the right to privacy (your landlord must provide 24 hours written notice before entering), and protection against unlawful eviction. In return, tenants are responsible for paying rent on time, keeping the unit reasonably clean, not damaging the property, and respecting other tenants. Understanding both sides of this relationship sets the foundation for a smooth tenancy.
Landlord and Tenant Board
The Landlord and Tenant Board (LTB) is Ontario’s tribunal that resolves disputes between landlords and tenants under the Residential Tenancies Act. If you’re facing an eviction notice, a rent dispute, or a maintenance issue your landlord won’t address, the LTB is where you can file an application. Both landlords and tenants have the right to a hearing. You can reach the LTB at tribunalsontario.ca/ltb or by calling 1-888-332-3234.
Ontario Standard Lease Form
Any residential tenancy in Ontario started after April 30, 2018 must use the Ontario Standard Lease — a mandatory government-issued form. It covers all the key terms of your rental including rent amount, payment date, rules about guests, parking, and what utilities are included. If your landlord doesn’t provide a signed standard lease within 21 days of your request, you have the right to withhold one month’s rent. Always read it carefully before signing and keep a copy for your records.
What is Tenant Insurance?
Tenant insurance (also called renters insurance) protects your personal belongings inside your rental unit in the event of theft, fire, or water damage. It also covers personal liability — meaning if someone is injured in your unit or you accidentally cause damage to the building, you’re protected. Your landlord’s insurance does not cover your belongings. Tenant insurance in Ontario typically costs between $15–$30/month and is one of the most affordable and overlooked protections available to renters.
Questions? We’re Here to Help
Email: hello(at)tanteam.com | Phone: 647-615-0005